Falling behind on bookkeeping is common, and it's fixable. Catch-up bookkeeping brings your records current by systematically reconciling and categorizing every outstanding month of transactions, so you have accurate, up-to-date books ready for tax filing, financing applications, or simply peace of mind.
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Core Monthly Bookkeeping
Monthly Bookkeeping
Monthly bookkeeping is the foundation of every engagement at Natural State Bookkeeping. Each month, every transaction in your accounting platform is reviewed and categorized to the correct account, your bank and credit card accounts are reconciled to your statements, and you receive an up-to-date profit and loss statement and balance sheet. You'll always know where your business stands financially — without spending your evenings staring at a spreadsheet.
Reconciliation is how you know your books actually reflect reality. Each statement period, your bank and credit card transactions are matched against your accounting records to confirm every deposit, withdrawal, and charge is accounted for. Discrepancies are flagged and resolved before they compound into bigger problems at year-end.
Your general ledger is the system of record for your business's financial activity. Natural State Bookkeeping maintains your ledger with consistent account mapping, correct journal entries, and regular review so that your financial statements are always built on accurate underlying data — not guesswork.
Miscategorized expenses distort your profit and loss statement and create headaches at tax time. Every transaction is reviewed and assigned to the correct expense category using a consistent chart of accounts, giving you a clear, accurate picture of where your money is actually going.
Natural State Bookkeeping records and tracks vendor bills as they come in, monitors due dates, and keeps your accounts payable aging accurate — giving you visibility into what you owe and when it's due. This service covers bookkeeping for accounts payable; bill payment can be coordinated using your preferred payment platform.
Unpaid invoices hurt cash flow. This service keeps your accounts receivable aging up to date, tracks which invoices are outstanding, and gives you a clear view of who owes you money and how long it's been outstanding — so you can follow up before it becomes a cash flow problem.
Every month, you'll receive a profit & loss statement, balance sheet, and cash flow overview prepared using GAAP-consistent accounting practices. These statements give you — and your CPA, lender, or investor, if applicable — a reliable picture of your business's financial position.
Numbers only help if you understand them. Monthly (or quarterly, depending on your plan) review sessions walk through your financial statements together, highlight trends worth knowing about, and give you the chance to ask questions — in plain English, not accounting jargon.
Falling behind on bookkeeping is common, and it's fixable. Catch-up bookkeeping brings your records current by systematically reconciling and categorizing every outstanding month of transactions, so you have accurate, up-to-date books ready for tax filing, financing applications, or simply peace of mind.
Whether your books were self-managed, handled by a previous bookkeeper, or simply neglected, a bookkeeping cleanup identifies and corrects miscategorized transactions, duplicate or missing entries, unreconciled accounts, and chart of accounts issues — leaving you with books you can actually trust.
Before your CPA or tax preparer files your return, your books need to be closed and accurate. Year-end preparation includes a final reconciliation of all accounts, review of account balances, and organization of financial statements — so whoever handles your tax filing has clean, complete data to work from.
Natural State Bookkeeping tracks contractor and vendor payments throughout the year and helps organize the information needed to prepare Form 1099-NEC filings. This service supports the data-gathering and organization process; actual filing can be completed through your accounting software or coordinated with your CPA or tax preparer.
Starting a new QuickBooks Online account the right way saves hours of cleanup later. Setup includes chart of accounts configuration tailored to your business and industry, bank and credit card feed connections, sales tax settings where applicable, and a walkthrough so you understand how your new system works.
If your QuickBooks Online file has grown messy over time — duplicate vendors and customers, an overgrown chart of accounts, uncategorized transactions in the 'Uncategorized' bucket — a QuickBooks Online cleanup restores order so the software actually works the way it's supposed to.
For businesses already using — or ready to move to — QuickBooks Online, this service covers full monthly management inside the platform: bank feed review, transaction categorization, reconciliation, report generation, and ongoing chart of accounts maintenance.
Some business owners want to stay hands-on with their books. QuickBooks Online training sessions walk through the platform's features — invoicing, running reports, understanding your dashboard — so you're comfortable using the software day-to-day, with expert support in the background.
Switching accounting software can be daunting. Natural State Bookkeeping helps evaluate the right platform for your business, then migrates your historical data — customers, vendors, chart of accounts, and transaction history — into QuickBooks Online or Xero with minimal disruption to your operations.
For businesses that prefer Xero over QuickBooks Online, Natural State Bookkeeping offers the same level of setup, cleanup, and monthly management inside the Xero platform — including bank feed connections, chart of accounts configuration, and monthly reconciliation and reporting.
A poorly structured chart of accounts makes every report harder to read. This service designs or restructures your chart of accounts to reflect your industry, revenue streams, and reporting needs, so your financial statements actually tell you something useful about your business.
Manual data entry is where errors creep in. This service connects your bank and credit card accounts directly to your accounting software and configures integrations with the tools you already use — payment processors, e-commerce platforms, payroll providers, and receipt management apps — so your data flows in automatically and accurately.
Budget and cash flow reports compare your actual spending against a budget and project near-term cash position based on historical patterns, so you can plan for slow months, upcoming expenses, or growth — instead of being surprised by them.
Beyond standard financial statements, a KPI dashboard tracks the specific metrics that matter most to your business — gross margin, revenue by service line, customer acquisition cost, or whatever indicators drive your decisions — updated monthly using QuickBooks Online or Xero reporting tools.
Supporting documentation matters for audits, tax preparation, and general recordkeeping. This service sets up and manages receipt-capture tools that attach source documents directly to the corresponding transaction in your accounting software, so nothing gets lost in a shoebox — physical or digital.
Natural State Bookkeeping is not a CPA firm and does not file tax returns, but works directly with your CPA or tax preparer at year-end — providing reconciled financial statements, supporting schedules, and answers to their questions so your tax filing goes smoothly.
Contractors and tradespeople have bookkeeping needs that generic small-business templates don't cover well — job-level cost tracking, materials and labor allocation, and subcontractor 1099 tracking. Natural State Bookkeeping structures your books to reflect how contracting businesses actually operate.
Consultants, agencies, salons, and other service-based businesses run on client invoicing, recurring revenue, and time-based costs rather than physical inventory. Natural State Bookkeeping tailors your chart of accounts and reporting to reflect how a service business actually generates and spends money.
Retail and e-commerce businesses deal with inventory costs, merchant processing fees, and sales across multiple channels. This service connects platforms like Shopify, Etsy, and Amazon Seller Central to your accounting software and structures your books to accurately reflect cost of goods sold and channel-level profitability.
New businesses have a rare advantage: the chance to set up their books correctly before bad habits form. Natural State Bookkeeping helps new business owners choose the right accounting software and entity-appropriate chart of accounts, and establishes a monthly bookkeeping rhythm from day one.
Natural State Bookkeeping does not process payroll or file payroll tax returns directly. Instead, this service coordinates with your existing payroll provider (such as Gusto, ADP, or Paychex) to ensure payroll transactions are recorded correctly in your books — wages, tax liabilities, and employer costs all mapped to the right accounts.
